Group Sales Coordinator
Group Sales Coordinator 2801 Old Winter Garden Rd, Ocoee, FL Full-time Company Description ABOUT WESTGATE RESORTS Westgate Resorts provides a diverse range of vacation experiences.
From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations.
A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona.
Westgate meets every vacation expectation, for every family, for every budget.
As we continue growing, we will continue offering the best and most-affordable vacation options out there! Job Description This jobs primary purpose is to support the Sales Managers and act as liaison between the client and the Resort departments procuring all arrangements prior to arrival.
DUTIES Process the contract, distribute to the client and create file for the office.
Update the GRC as the contract progresses.
Procures appropriate signatures on the contract and copy all affected (Client, Sales file, Inventory, Call Center).
Coordinates billing and payment process with the client.
Partners with internal customers to coordinate all aspects of the group.
Maintains tax exempt form and copies to all applicable areas.
(if required) Completes banquet requests and processes through the company.
Receives rooming list and inputs into the resort systems.
Distributes the group resume to the Resort property.
Assist the Sales Managers with the pre-con with the client and resort staff.
Follow up with the resort day of arrival for the group.
Coordinates with the Food & Beverage department for set-up of the banquets.
Produces recap report of the groups stay and places in the file.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intermediate level Microsoft Word and Excel Internet Proficient organizational skills EDUCATION and/or EXPERIENCE Two-year certificate from college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read and comprehend instructions, short correspondence, and memos.
Ability to write routine reports and correspondences.
Ability to effectively speak to small groups, customers, clients, and other team members of the organization.
Bi-lingual (English/Spanish) a plus but not required.
Additional Information Comprehensive health benefits medical, dental and vision Paid Time Off (PTO) vacation, sick, personal Paid Holidays 401K with generous company match Get access to your pay as you need it with our Daily Pay benefit Wellness Programs Tuition Assistance Fun, family culture Employee Assistance Program (EAP) Exclusive discounts for Team Member (i.
e.
, hotels, resorts, restaurants, entertainment, etc.
) Advancement & development opportunities Community Involvement Programs All your information will be kept confidential according to EEO guidelines.
Videos To Watch Job Location Group Sales Coordinator 2801 Old Winter Garden Rd, Ocoee, FL Full-time Recommended Skills Billing Call Centers Catering Activity And Reception Organisation Coordinating Foods Memos Estimated Salary: $20 to $28 per hour based on qualifications.
From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations.
A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona.
Westgate meets every vacation expectation, for every family, for every budget.
As we continue growing, we will continue offering the best and most-affordable vacation options out there! Job Description This jobs primary purpose is to support the Sales Managers and act as liaison between the client and the Resort departments procuring all arrangements prior to arrival.
DUTIES Process the contract, distribute to the client and create file for the office.
Update the GRC as the contract progresses.
Procures appropriate signatures on the contract and copy all affected (Client, Sales file, Inventory, Call Center).
Coordinates billing and payment process with the client.
Partners with internal customers to coordinate all aspects of the group.
Maintains tax exempt form and copies to all applicable areas.
(if required) Completes banquet requests and processes through the company.
Receives rooming list and inputs into the resort systems.
Distributes the group resume to the Resort property.
Assist the Sales Managers with the pre-con with the client and resort staff.
Follow up with the resort day of arrival for the group.
Coordinates with the Food & Beverage department for set-up of the banquets.
Produces recap report of the groups stay and places in the file.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intermediate level Microsoft Word and Excel Internet Proficient organizational skills EDUCATION and/or EXPERIENCE Two-year certificate from college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read and comprehend instructions, short correspondence, and memos.
Ability to write routine reports and correspondences.
Ability to effectively speak to small groups, customers, clients, and other team members of the organization.
Bi-lingual (English/Spanish) a plus but not required.
Additional Information Comprehensive health benefits medical, dental and vision Paid Time Off (PTO) vacation, sick, personal Paid Holidays 401K with generous company match Get access to your pay as you need it with our Daily Pay benefit Wellness Programs Tuition Assistance Fun, family culture Employee Assistance Program (EAP) Exclusive discounts for Team Member (i.
e.
, hotels, resorts, restaurants, entertainment, etc.
) Advancement & development opportunities Community Involvement Programs All your information will be kept confidential according to EEO guidelines.
Videos To Watch Job Location Group Sales Coordinator 2801 Old Winter Garden Rd, Ocoee, FL Full-time Recommended Skills Billing Call Centers Catering Activity And Reception Organisation Coordinating Foods Memos Estimated Salary: $20 to $28 per hour based on qualifications.
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