Consultant contract mgmt specialist

Company Name:
55001085-51198 3090002 Agency Name: Transportation
Broadband/Class Code: 13-1111-03
Position Number: 55001085-51198223
Annual Salary Range: $40,850.10- $45,150.11
Announcement Type: Open Competitive
Pay Grade/ Pay Band: BB007
Closing Date: 12/31/2014
The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.
878 / Bus Dev & Concession Management
Completed State of Florida applications are required and should be submitted on-line through this website. If you need assistance, call (TTY applicants call ), and a People First customer service specialist will assist you. Current State of Florida Applications may be faxed to People First @ . All applications must be submitted by 11:59 P.M. Eastern Time on the closing date, or unless otherwise specified in the advertisement.
POSITION LOCATED IN: Ocoee, Orange County
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications.
POSITION DESCRIPTION: Performs contract management by coordinating contract modifications with general counsel, contractual services staff, project managers and management. Produces and processes all proper paperwork related to Business Development, Customer Service, Marketing and SunPass marketing contract including but not limited to, amendments, letters of authorizations, task orders, and supplements. Facilitates with work program to ensure funds are properly assigned, process and request encumbrances in a timely manner as necessary. Serves as Contract Liaison for Business Development, Customer Service, Marketing and SunPass marketing contracts and the Unit Liaison with Department of Transportation (DOT) Comptroller Office on contract issues. Assists with contract compliance on concessionaire contracts by visiting service plazas on a regular basis and reporting findings. Conducts on-site observation in other units to become familiar with its functions, and to suggest improvements for work production.
Reviews approve/disapprove invoices submitted by the consultants. Processes the Contract Invoice Transmittals in accordance with the binding time frame stated within the contract. Ensures goods and services are received and are acceptable and that invoices are processed correctly and in a timely manner. Coordinates the Turnpike Enterprise Brochure Program. Reviews, approves/disapproves of brochure information submitted by contractor for distribution to service plazas.
Serves as Office Manager. Coordinates and trains consultant staff. Prepares necessary paperwork to support contract administration. Implements correct documentation and the processing of contract. Develops, implements, and trains consultant staff in maintaining records and management of program files.
Serves as unit Purchasing Card (PCard) holder making purchases of office supplies and equipment. Processes all Florida's Accounting Information Resource (FLAIR) system payments for unit. Advises of Management of unit expenditures and provides input for recommendations regarding the unit's budget. Serves as unit myfloridamarketplace user which includes searching new vendors, invoice payments, purchase requests and the inputting of vendor performance ratings. Serves as purchaser and approver in myfloridamarketplace with the authorization to approval payments in excess of $20,000.
Serves as Property Manager and Inventory Controller for the unit including verifying purchases for equipment and proper areas and scanning of property.
Performs fiscal, personnel, statistical reporting and other office management functions. Gathers and organizes information regarding problems while analyzing data to develop solutions or alternative methods. Documents findings and prepares recommendations for implementation of system changes. Reviews, files, forms, services and procedures, and discuss with management to identify problems and makes recommendations. Review the work of various offices, coordinating their activities and advising them on matters of policy administration. Prepares manuals, reports, procedures, and trains staff on new forms, software (People First). Serves as the Unit Training Records, Evaluation, and Scheduling System (TRESS) Coordinator for Department of Transportation and consultant staff. Coordinates, schedules, and registers units staff for training.
Serves as liaison for the Director of Business Development and Concessions Management. Performs planning and budget analysis. Represents the Director at meetings to furnish or obtain information. Represents the unit in meetings with public officials, other governmental agencies and the general public. Maintains current information of division policies and programs. Reviews the implementation of statutes, rules, regulations, policies and procedures for unit.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of contract principles, practices and processes; Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities related to the improvement of operations; Ability to perform arithmetical calculations; Skilled in the use of Microsoft Office suite; Ability to establish and maintain effective working relationships with others; Ability to organize and coordinate work assignments; Ability to communicate effectively; Ability to work independently.
SPECIAL NOTES: Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center ( ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The Department of Transportation hires only U.S. citizens and lawfully authorized alien workers. An Employment Eligibility Verification check will be conducted using the U.S. Citizen and Immigration Services' electronic database (E-Verify) on each new employee.
The Department of Transportation supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The Department of Transportation is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
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